United Nations Secretariat

The mandate of the secretariat is a wide one. Dag Hammarskjöld, the UN's second secretary-general, described its power as follows: "The United Nations is what member nations made it, but within the limits set by government action and government cooperation, much depends on what the secretariat makes it. It has creative capacity. It can introduce new ideas. It can, in proper forms, take initiatives. It can put before member governments findings which will influence their actions". The United Nations Department of Political Affairs, which has a role analogous to a ministry of foreign affairs, is a part of the secretariat. So is the Department of Peace Operations. The secretariat is the main source of economic and political analysis for the General Assembly and Security Council; it administers operations initiated by UN's deliberative organs, operates political missions, prepares assessments that precede peacekeeping operations, appoints the heads of peacekeeping operations, conducts surveys and research, communicates with non-state actors such as media and non-government organizations, and is responsible for publishing all of the treaties and international agreements.

Secretary-general

The UN secretary-general's duties include helping resolve international disputes, administering peacekeeping operations, organizing international conferences, gathering information on the implementation of Security Council decisions, and consulting with member governments regarding various initiatives. Key secretariat offices in this area include the Office of the Coordinator of Humanitarian Affairs and the Department of Peacekeeping Operations. The secretary-general may bring to the attention of the Security Council any matter that, in his or her opinion, may threaten international peace and security. The current secretary-general of the UN is António Guterres.

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Organization

The secretariat is divided into offices and departments. The hierarchy within each is as follows:

Office: a minimum of 20 high level professionals under the supervision of a D-2 staff member (division head), or in few cases an assistant secretary-general or under secretary-general

Division: a minimum of 15 high level professionals under the supervision of a D-2 staff member (division head)

Service: a minimum of 8 high level professionals under the supervision of a D-1 (general administrator) staff member

Section: a minimum of 4 professionals under the supervisions of a P-4 (8–12 years experience) or a P-5 (13–17 years experience) staff member

Unit: a minimum of 4 positions under the supervision of a chief

Offices

Executive Office of the Secretary-General (EOSG)
Office of the Special Representative of the Secretary-General for Children and Armed Conflict (SRSG/CAAC)
Office of the Special Representative of the Secretary-General on Sexual Violence in Conflict (SRSG/SVC)
Office of the Special Representative of the Secretary-General on Violence Against Children (SRSG/VAC)
Office of the United Nations High Commissioner for Human Rights (OHCHR)
United Nations Development Coordination Office (DCO)
United Nations Office for the Coordination of Humanitarian Affairs (OCHA)
United Nations Office for Disarmament Affairs (ODA)
United Nations Office for Disaster Risk Reduction (UNDRR)
United Nations Office for Outer Space Affairs (OOSA)
United Nations Office for Partnerships (UNOP)
United Nations Office of the Special Adviser on Africa (OSAA)
United Nations Office of Counter-Terrorism (OCT)
United Nations Office of Internal Oversight Services (OIOS)
United Nations Office of Legal Affairs (OLA)
United Nations Office on Drugs and Crime (UNODC)
United Nations Office of the High Representative for the Least Developed Countries, Landlocked Developing Countries and Small Island Developing States (OHRLLS)
United Nations Youth Office (UN YOUTH)

Departments

United Nations Department for Safety and Security (DSS)
United Nations Department of Economic and Social Affairs (DESA)
United Nations Department of General Assembly and Conference Management (DGACM)
United Nations Department of Global Communications (DGC)
United Nations Department of Management Strategy, Policy and Compliance (DMSPC)
United Nations Department of Operational Support (DOS)
United Nations Department of Peace Operations (DPO)
United Nations Department of Political and Peacebuilding Affairs (DPPA)

Other offices

United Nations Office at Geneva (UNOG)
United Nations Office at Nairobi (UNON)
United Nations Office at Vienna (UNOV)

UN regional commissions

Bangkok, Economic and Social Commission for Asia and the Pacific
Beirut, Economic and Social Commission for Western Asia
Addis Ababa, Economic Commission for Africa
Geneva, Economic Commission for Europe
Santiago, Economic Commission for Latin America and the Caribbean

Ranks

Secretary-General
Deputy Secretary-General
Under-Secretary-General
Assistant Secretary-General
D-2: Principal Director
D-1: Director
P-5: Senior Officer
P-4: First Officer
P-3: Second Officer
P-2: Associate Officer
P-1: Assistant Officer

Staffing

As of 31 December 2022, there are 36,791 staff in the UN Secretariat from more than 190 nationalities and working across 474 duty stations. Eligibility for employment is based on a competitive application process, and there are opportunities across a variety of positions, from internships to mid-level roles and senior leadership appointments. Qualifications for membership include "the highest standards of efficiency, competence, and integrity", according to the UN Charter. Staff-members are appointed by the secretary-general alone and are assigned to the organs of the UN. Staff members are appointed on a temporary or permanent basis, under the discretion of the secretary-general. During staff recruitment, geographical representation is an especially prominent selection factor in order for the UN workforce to accurately reflect the scope of member states present in the UN. The charter states that staff members are responsible "only to the organization" and are prohibited from any action or influence that would suggest affiliation with a government or organization outside the UN.

Headquartered in New York, the secretariat functions through duty stations in Addis Ababa, Bangkok, Beirut, Geneva, Nairobi, Santiago and Vienna, in addition to offices all over the world.

One study finds the following factors play a role in the selection of staff for the secretariat: a desire to achieve a minimum number of officials from each state; population size; and lo assessment of dues. The most overrepresented states in the secretariat are small, rich democracies. The Nordic states stand out, in particular, when it comes to overrepresentation.

Status of women in the secretariat

Representation of women in the UN, particularly at managerial and decision-making positions at the D-1 level and above, has been a UN General Assembly concern and goal since 1970. Since 1984, the UN Secretariat, in order to achieve early gender equality, issued several five-year "action plans", including strategic plans, to improve the status of women in the secretariat. These plans, however, did not have the desired impact, and progress in achieving gender parity remained slow.

In December 1994, the UN General Assembly's "disappointment" that its gender equality target were not met urged the secretary-general to prioritize the recruitment and promotion of women to reach to 50/50 representation in D1 and above posts by 2000. In Feb 2004, gender parity target for the secretariat was once again revised to 2015. In 2009, despite the plans, and General Assembly resolutions, the representation of women in the UN secretariat remained well below parity at 29.2 per cent.

Representation of women at decision making levels

The representation of women in the UN secretariat, at the D1 level, in 2000, was 30.3 per cent. Instead of increasing, in the next decade, the representation of women in the secretariat decreased to 26.7 per cent. In December 2011, the representation of women in the secretariat at the D1 level was 27.4 per cent, an increase of .6 per cent over a two-year period. At the current rate of progress, it is estimated that gender parity at the D-1 to higher levels will not be achieved until after 102 years. At the D2 level, the representation of women in 2011 was 24.4 per cent.

Special measures for the achievement of gender equality

To ensure that the gender equality target mandated by the General Assembly is met, the secretariat, in September 1999, promulgated an administrative instruction (AI) on "Special Measures for the Achievement of Gender Equality" (ST/AI/1999/9) Gender Equality A/I echoes the goals of, and is in conformity with, the mandate of Articles 8 and 101 of the Charter of the United Nations, and Article 4 paragraph 1 of the Convention on the Elimination of All Forms of Discrimination against Women (CEDAW).

On 4 September 2012, in his annual reports to the General Assembly, titled "Improvement of the Status of Women in the United Nations System", Secretary-General Ban Ki-moon stated that the aim of the special measures was to ensure "gender balance in recruitment and promotion". and that special measures would remain in effect until the "goal of gender parity is achieved", and sustained for a period of time." The secretary-general, in his recommendations to the General Assembly, noted that the " United Nations Secretariat, pursuant to the decision of the Policy Committee chaired by the Secretary-General" is to "ensure the effective implementation of special measures for gender equality. These measures include mandatory selection of equally or better-qualified women candidates…"

Reforms

Since its creation, the secretariat has undergone extensive reforms. On 21 March 2005, Secretary-General Kofi Annan proposed several reforms for the secretariat. He announced his intentions to appoint a scientific adviser, create a peacebuilding support office, establish a cabinet-style decision-making mechanism, and strengthen the mediation function. He also asked the General Assembly to appropriate funds for a one-time staff buyout; to work with him in revising budgetary and human resources rules; to grant the secretary-general more managerial authority and flexibility; to strengthen the Office of Internal Oversight Services; and "to review all mandates older than five years to see whether the activities concerned are still genuinely needed or whether the resources assigned to them can be reallocated in response to new and emerging challenges".